Sustate HQ puts your jobs, costs and team communication in one place, and flags the problems and profit leaks you can't see from the field.
Built for owners who are doing great work but running every decision through themselves, and want the back end to finally hold up its end.
Most software asks you to learn it first. HQ starts with default job stages, SOPs and job types already in place, so you begin with a working system, not a blank one.
Here's what that looks like across financial visibility, communication and project management.
The margin you assumed and the margin you actually made are rarely the same number. HQ shows you the gap on every job, not just the ones that went wrong.
HQ compiles a daily summary for every active job automatically, pulling from field logs, messages, stage changes and open issues. No one has to chase down what happened or hope it got passed along.
An issue on site shouldn't disappear into a group chat no one reads. HQ lists jobs past their expected end date, and crew scheduling warns you when someone is double-booked. On Sustate Operator, our agents also flag closeouts that haven't started, large change orders still waiting on sign-off, receivables past 30 and 90 days, and jobs running on thin margin.
HQ brings project management, financial visibility and communication into one place, built around how construction projects actually run.
A look at what each pillar tracks, shown with sample data.
Job costing, estimates, daily logs and change orders all feed into Reports, where the numbers you enter turn into a decision.
Daily logs, change orders, and site conditions get captured as the job runs, not reconstructed from memory after.
Estimated cost against actual cost, by job and by job type, updated as the numbers come in.
Margin by job type, where and why costs ran over, overdue jobs and change orders, so you can see where the business stands without asking anyone.
Every system feeds the next. Here's what that adds up to once it's running underneath your business.
Revenue by Job Type puts estimated margin next to actual margin for each kind of work, so you can see which job types you quote too thin, not just which single job went over. The Pricing Builder then suggests a price range from your completed jobs in the same trade.
Reports list jobs past their expected end date and show your milestone hit rate for the period, and the closeout checklist shows what is still open before a job is done.
Change orders are tracked on every job, and the Bleed Tracker shows where costs went over by category and why, from the reasons your team logs.
Invoices show what is outstanding and how many days each overdue invoice is late. On Sustate Operator, our agents also flag receivables past 30 and 90 days.
Founding pricing is open now. Limited founding spots, discounted for your first 6 months. Each tier has a set number of spots.
The earlier you join, the less you pay. Founding pricing is discounted for your first 6 months.